Event Center, FAIR MANAGER
(CLARK COUNTY EVENT CENTER)
JOB PURPOSE AND SUMMARY
Under the direction of and reporting to the Executive Director, the Fair Manager is responsible for overall planning, organizing and directing of all services and logistics of the annual Clark County Fair including staff support to the Fair Association, general administrative functions, maintaining the financial integrity of the fair, and management of its operations. The Fair Manager is also expected to provide support as directed for non-fair events and operations to contribute to the overall success of the Clark County Event Center (operated by the Fairgrounds Site Management Group (FSMG)). The Fair Manager has broad latitude for independent action and is held accountable for the attainment of program goals and objectives.
KEY OR TYPICAL TASKS AND RESPONSIBILITIES • Develop and annually review/update a Fair Operating Manual. This book should be a template for when items need to be completed, the contact information, expected costs, expected results, maps, diagrams and timelines for project completions. Backup data and job descriptions/responsibilities should be included. This task will be completed prior to the beginning of each year's fair. • Review and evaluate operations and take appropriate action to correct deficiencies and resolve problems; develop, recommend and implement division policies and procedures, as required. • Serve as executive staff to the Fair Association on matters related to the Annual Fair. Carry out directives from the FSMG and the Fair Association to ensure that assignments are carried out by peers or hired third parties. • Manage all aspects of the Annual Fair budget including maximizing all sources of revenue and maintaining efficient strategies to control expenses. • Plan and book all entertainment for the Fair, including their contracts, negotiations, and budgets. Oversee the logistics of the entertainment to ensure quality, contract compliance, and integration with the rest of the Fair. • Programming and full execution of all grounds features including the year's specially-themed attraction, their contracts, payments, logistics, etc. • Assist the FSMG and the Fair Association in formulating goals, objectives and policies which further the growth and financial success of the fair. Event Center Fair Manager Page 2 • Promote and coordinate various volunteer programs and events; recruit, select, assemble, train, supervise, and evaluate volunteers. Evaluate programs to recommend and implement program modifications as needed. • Plan, organize, supervise and evaluate the work of volunteers and staff. Advise and assist subordinates as necessary, and provide for their training; select, hire, promote and discipline subordinate employees, as necessary. • Oversee and direct other FSMG departments in all matters relating to the Fair. • Maintain and/or oversee the maintenance of required records and prepare necessary reports. • Oversee all Fair related contracted services including the tracking of contract renewals, writing and instituting necessary RFP's, negotiating contracts, and the oversight of contract execution and performance. • Oversee all aspects of developing, maintaining and distributing Fair information and materials, manuals and handbooks. Such material includes: Exhibitor's Handbook, Superintendent's Handbook, Concessionaires Handbook, Open class, 4-H, FFA, Food Vendors Handbook, Grounds Entertainment policies, Volunteer policies and procedures, Part Time Worker policies and procedures, and any other directional information distributed in support of the Fair. • Continually strive to develop new and creative ideas for the future health of the Fair. • At the direction of the Executive Director, the Fair Manager will be expected to work with the Event Center's Event Manager providing support for non-fair events to ensure they are given proper planning and supervision. This could include working events that occur at night or on weekends. • Perform related duties as assigned.
QUALIFICATIONS A bachelor's degree and four (4) years of progressively responsible experience in fair, convention, exposition, exhibits or closely related business management, including at least three (3) years of supervisory experience; or any equivalent combination of training and\or experience that provides the required knowledge and abilities. Willingness to seek out, and, as directed by FSMG or Executive Director, to attend training to further broaden the abilities of this position. This is not limited to Fair-only training, but should include education in contract development/negotiation, budgeting, long-term planning, and other related areas of business. Event Center Fair Manager Page 3
Knowledge of....concepts and techniques of public relations; marketing and program promotion; theory and philosophy of fair program management; principles, practices and techniques of: program planning, master planning, organization and administration, contract negotiations and administration, building and grounds maintenance, crowd management, and the construction trades, office management, records keeping and employee supervision, recruitment, selection, training, and evaluation; grant writing, funding sources and application procedures for fairground enhancements; public safety, health, food handling, structural, and building codes, laws and requirements;
Ability to....develop, implement and administer an effective annual Fair/Festival program; prepare and administer program plans and budgets; gather, analyze, evaluate, and synthesize a variety of data including financial information; analyze and evaluate program operations and take effective action to correct deficiencies and resolve problems; allocate and make effective use of available resources; read, understand and apply federal, state and local laws, rules and regulations governing program operations; plan, organize, supervise, and evaluate the work of employees; coordinate and facilitate use of volunteers; maintain required records and prepare a variety of correspondence, reports, and other written materials; communicate effectively, both orally and in writing; utilize and be proficient with computers and various programs to draft and organize correspondence, create and manipulate spreadsheets, produce reports, diagrams and event information; establish and maintain effective working relationships with committees, superiors, subordinates, associates, tenants, contractors, representative of other agencies and with the general public, youth groups, equestrian, and other special interest groups.
WORK ENVIRONMENT AND PHYSICAL DEMANDS Work is performed primarily in an office setting at the Event Center throughout the year with the exception of during the run of the fair, load-in and load out, where duties are performed primarily outdoors. Frequent trips to locations throughout the county to attend meetings and coordinate Fair operations, as well as occasional business outside of the region, including out of state travel, are requirements of the position. Must be able to work nights, weekends, and holidays. This position requires the ability to perform those activities to complete the essential functions of the job, either with or without reasonable accommodation. The position requires continuous and/or frequent talking, repetitive motions of hand/wrist, hearing, and handling. Mental activities are required by the employee in this position include decision making, interpersonal skills, supervisory skills, teamwork, creativity, customer service, mentoring, use of discretion, presentations/teaching, problem analysis, negotiation, and the ability to perform math and to read, write, speak and understand English. Required physical activities can include frequent keyboard fingering, talking, repetitive motions of hands and wrists, sitting, hearing and lifting, pushing, pulling, and carrying objects up to 50 pounds.
SALARY$65,000 - $75,000 commensurate with experience.
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